Privacy Policy for SMJ Management Sro
Last updated: June 19, 2025
At SMJ Management Sro, we are committed to protecting the privacy and security of your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you interact with us.
1. Who We Are
SMJ Management Sro
Registered Office: Světova 523/1, Libeň, 180 00 Praha 8, Czech Republic
Email: info@smjsro.eu
Data Protection Contact: The temporary administrator of the company
2. Information We Collect
We may collect various types of information, including:
- Personal Identification Information: Name, email address, phone number, physical address, Tax ID/VAT (e.g., CZ17620198).
- Business Information: Company name, industry, details related to potential client interests (e.g., interest in specific energy production or generation systems).
- Technical Data: IP address, browser type, operating system, usage data when you visit our website or use our services.
- Communication Data: Information you provide when you communicate with us via email, phone, or other channels.
3. How We Collect Your Information
We collect information through various methods, including:
- Direct Interactions: When you contact us directly via email or phone, or provide us with your information for business purposes.
- Business Finder Activities: As an “Accredited Consultant” or “Business Finder,” we collect information from potential clients interested in specific types of energy production or generation systems. This may involve conducting site visits to collect necessary information for feasibility studies and quotations.
- Third Parties: We may receive information from our partners or other third parties, where legally permissible.
- Website Usage: Through cookies and similar technologies when you visit our website (if applicable).
4. How We Use Your Information
We use the collected information for the following purposes:
- To Provide Services: To identify and refer potential clients interested in various energy production and generation systems (e.g., hydrogen production, cogeneration plants, hydrogen generation systems) to our relevant partners.
- Feasibility Studies and Quotations: To collect necessary information for preparing feasibility studies and quotations for interested clients, in collaboration with our partners.
- Contract Management: To manage and execute our contractual relationships and obligations with you and our partners.
- Communication: To respond to your inquiries, send you relevant information, and maintain our business relationship.
- Legal and Regulatory Compliance: To fulfill specific accounting and tax obligations, and to comply with laws, regulations, or EU legislation.
- Dispute Management: For the management of disputes.
- Internal Control Services: For internal control services.
- Marketing (with consent): To send you marketing communications about our services that may be of interest to you, where we have obtained your explicit consent.
5. Legal Basis for Processing Personal Data
We process your personal data based on the following legal grounds:
- Performance of a Contract: Where processing is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract.
- Legal Obligation: Where processing is necessary for compliance with a legal obligation to which we are subject (e.g., tax and accounting laws).
- Legitimate Interests: Where processing is necessary for the purposes of our legitimate interests, provided that your fundamental rights and freedoms do not override those interests (e.g., business development, direct marketing where permissible).
- Consent: Where you have given explicit consent for specific processing activities (e.g., for certain marketing communications).
6. Disclosure of Your Information
We may share your information with:
- Our Partners: We will share your information with our relevant partners for the purpose of referring potential clients and facilitating feasibility studies and quotations related to energy production and generation systems.
- Service Providers: Third-party vendors and service providers who perform services on our behalf, such as IT support, accounting, and legal services. These providers are obligated to protect your information and use it only for the purposes for which it was disclosed.
- Legal and Regulatory Authorities: When required by law or in response to valid requests by public authorities (e.g., a court order or government agency).
- Business Transfers: In connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
7. Data Retention
We retain your personal data only for as long as necessary to fulfill the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements.
8. Data Security
We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction. We strive to maintain the accuracy and integrity of the information we hold.
9. Your Data Protection Rights
Depending on your location and applicable data protection laws (e.g., GDPR), you may have the following rights regarding your personal data:
- Right to Access: The right to request copies of your personal data.
- Right to Rectification: The right to request that we correct any information you believe is inaccurate or incomplete.
- Right to Erasure (Right to be Forgotten): The right to request that we erase your personal data, under certain conditions.
- Right to Restrict Processing: The right to request that we restrict the processing of your personal data, under certain conditions.
- Right to Object to Processing: The right to object to our processing of your personal data, under certain conditions.
- Right to Data Portability: The right to request that we transfer the data that we have collected to another organization, or directly to you, under certain conditions.
- Right to Withdraw Consent: Where we rely on your consent to process your personal data, you have the right to withdraw that consent at any time.
To exercise any of these rights, please contact us at info@smjsro.eu.
10. Confidentiality
We treat all information that we become aware of during the course of our relationship as confidential. In particular, we consider confidential and the exclusive property of our partners all confidential information relating to their activities, organizational structure, reference market, know-how, and data provided in advance. We undertake to keep such information confidential and use it solely for the proper performance of our activities under our agreements. The confidentiality obligation does not extend to information that is freely available to the public or otherwise lawfully known.
11. Changes to This Privacy Policy
We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the “Last updated” date. We advise you to review this Privacy Policy periodically for any changes.
12. Contact Us
If you have any questions about this Privacy Policy, our data practices, or if you would like to exercise your data protection rights, please contact us:
Email: info@smjsro.eu
Contact Person: The temporary administrator of the company
